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The most important aspect of a Data Room to consider is its security. Typically, this means you can use the ability to set up granular permissions and monitoring capabilities to ensure that the information is only visible to those you wish to see it by. Watermarks or expiration dates on documents and other security measures can also be used to stop leaks of data. It is recommended to search for a service that provides several of these features in order to customize your data space to your specific requirements.

Another crucial feature is the ability to monitor the activity in your Data Room with a simple to use dashboard. This lets you keep track of what information has been watched and for how long, so that your information can be accessed by the correct people at the appropriate time. This is particularly useful in M&A transactions where you’ll have to share information with third parties who are not familiar with your company.

You will also need to ensure that your Data Room has enough storage capacity for the amount of documents you intend to upload and store. You should choose a provider that offers subscriptions and packages which are flexible so that you can upgrade as your requirements change. It is also important to determine if your provider can provide you with tools for managing tasks in your Data Room that will allow you to assign uploading and reading tasks to users and monitor their progress.